Prior to the new system, the accounting team was dealing with an inefficient, paper-based system. The accounting team wanted to operate more efficiently, while also reducing the amount of paper waste around the office. Recently, Adam saw a check run made up of 66 checks and realized the significant paper savings his team had seen since automating. Instead of handing over 66 pages with backup pages for each one for approval, approvals can be done electronically, saving time, money, and the environment.
Originally, the A.R. Wilfrey accounting team would receive an invoice that they would either process or hold for ten days, depending on whether there was a matching purchase order (PO). If the invoice went on hold, Adam would be required to personally follow up on why no PO had been received. With the new system, the team can see immediately which invoices have matching POs and take appropriate action.
In choosing a system, paper reduction and improved efficiency were top priorities for A.R. Wilfrey’s team. The new system is so efficient, Adam has even found that it has helped the company enjoy the discounts offered in exchange for paying invoices in a timely manner. It also helps the accounting team better serve its customers by speeding up payments and providing transparency during each step of the process.
“The main thing that I like is that everyone gets the info to them right away, instead of different folders piling up for me when they hear back from someone about an approval,” Adam says. “If someone’s calling me, asking about payment status, I can go find them pretty easy.”
With Centreviews in place, A.R. Wilfrey & Sons can be more productive without investing in additional staff or resources. This technology will continue to scale as the company tackles the many future changes that come its way.
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